The Differences Between Data Rooms and Cloud Storage

https://dataroomdigital.blog/the-stealth-advantage-virtual-data-rooms-as-business-catalysts/

The decision between cloud and virtual dataroom storage is determined by the type of business processes or documents that you’ll be handling. In certain situations, the virtual data room offers better security than traditional cloud technology. However, there are also times when a simple cloud storage solution might be better. In any case, it is important to take the time to understand the differences between these types of solutions so that you can determine which one is the best for your company.

Enhance the capabilities of organizations

In a VDR you can organize documents in folders and assign permission profiles based upon the title of the job and the duty. This means that users will only access documents that they require to do their job and minimizes the risk of sensitive information being exposed to unintentional third parties. This is the primary advantage data rooms have over cloud storage apps such as Dropbox or Google Drive.

VDRs support the due diligence process in M&A deals as well as other financial transactions by permitting you to exchange sensitive documentation with parties in a secure environment. This lets you protect yourself from leaks of information, and also to close deals faster. Advanced security features like watermarking (which can include a recipient’s email address) and screen capture prevention are provided in all data rooms to help prevent misuse of confidential materials.

Certain data rooms, like FirmRoom and iDeals offer a wealth of analytics that go beyond the basic usage statistics. They let you track the user’s activity at a fine level, such as which documents are being looked at and for how long they’ve been viewed for. These insights can help you determine the most important content, and set up follow-up meetings with stakeholders.