How to Secure Email For Exchanging Confidential Documents

Billions of people use email to communicate. It’s not always the best option when it comes to send confidential documents. Cyber-attacks and data breaches are increasing. It is important to understand how to send sensitive information safely via email.

In most instances, it’s not a good idea to send confidential information as an email attachment or message that is unencrypted. This includes personal information such as social security numbers, passport information as well as bank account details, or even business-related documents. If you are required to send confidential information via email, there are a few actions you can take to safeguard yourself and the recipient.

Incorporating a disclaimer in an email is a method to inform recipients of the risks that could be that could be involved. However, these disclaimers seldom have any significant effect since they are not legally binding, and instead emphasize that the contents of the email are confidential.

You can also utilize an email encryption service. This is https://empirevdr.com/ more efficient and requires both you and your recipient to use systems that can support this (e.g. S/MIME or PGP are the two choices. You can also use programs to compress files prior transferring them by email, which will help reduce the size of the document and make it harder for hackers to intercept your messages. Alternately, you can secure the document using a password and make it impossible to open without the password.

By adding a time limit you can ensure that only the recipient has access to the document for a limited time. Enabling two-factor authentication in your email system will increase security for emails used by businesses.