How to Exchange Important and Sensitive Documents

There are papers that carry the designation of important and sensitive since they contain information that could cause consequences in the event of a security breach like personal information such as health and wellness records, or financial www.myhomedataroom.com/why-is-secure-file-sharing-important-to-law-firms transactions. In the past, these documents were exchanged using physical means, requiring many key stakeholders — from accountants and executives, to external and internal employees — to be in the same location simultaneously to examine them. This was a costly, time-consuming and a polluting method of sending documents which were vulnerable to theft and unauthorised access.

Sharing digital documents is a aspect of business operations in general. Remote working and B2B purchasing are becoming more internet-centric. Although this convenience is good for productivity, it comes with significant risks – and most business owners are not aware of the severity of the risks.

Email is not a secure method of sending documents to customers, as cybercriminals can intercept emails and use the data for identity theft or other criminal activities. It’s also hard to track who has viewed or edited documents sent by email.

A secure document exchange portal is a simple method to share customer files while keeping track of who has accessed and modified them. These tools are designed to comply with a variety of regulations regarding data protection, and they offer an extensive digital audit trail that makes it easy to trace any issues back to the source. Additionally, they can help businesses avoid penalties connected with data breaches – which can severely damage their reputation and the profitability of their business.