Board Meeting Etiquette

Board meeting etiquette is a set of rules that are not stated and protocols that board members must follow to ensure that meetings are conducted in an effective manner. The proper manner of conducting meetings allows boards to function at a level that is necessary to fulfill their responsibilities, and encourages collaboration. These guidelines are vital for effective board meetings:

Respect for others’ time. Prepare yourself by reading the materials for the board prior to pop over to this web-site time. Except in emergencies, avoid distractions such as your phone or email and close any windows on your laptop that are not needed. When you are having a discussion, avoid side conversations and interrupting the speaker. Be attentive and ask questions when appropriate. If you’re not sure if the topic is relevant, ask the speaker or the chairperson of the board for clarification.

If you are unable attend a meeting, promptly send the board an agenda and all reports that are open for discussion ahead of time so that the board can review the information and plan for the meeting. This will reduce time and let the discussion stay focused on the topic in hand.

Respect your fellow board directors even if you do not agree with their opinions. It is important to keep in mind that the board is there to represent shareholder and stakeholder interests and make decisions to ensure the success of the company.